Lesley Ross
Personnel Logistics Coordinator
Newmachar, Aberdeenshire, UK
lesleyross2002@hotmail.com
07872 563615

A confident, competent and cool headed individual with over 15 year’s experience in an administrators role for offshore and recruitment service companies. Highly developed communication skills and excellent knowledge of arranging transport for personnel and equipment.

WORK EXPERIENCE

HGV Class 2 Driver
Allen Transport – Aberdeen
Since being made redundant I have been working on the AWPR as a HGV Driver. Hoping to get back into logistics now things seem to be picking up across the oil & gas industry.

Personnel Logistics Coordinator
Plexus Ocean Systems Limited
June 2012 to March 2016
Review project allocations and attend project kick off meetings in order to understand forthcoming FST resource requirements.
Liaise with Technical Operations Coordinator ensuring that the optimum combination of FST’s are allocated to specific jobs to meet operational, training and competency assessment equirements/ opportunities.
Advise FST of mobilisation requirements and coordinate pre and post mobilisation briefing.
Arrange travel and accommodation for FST’s ensuring that they are equipped with necessary instructions and information as appropriate to the location; arrange visas/work permits when required.
Identify the cost of mobilisation and highlight areas where POSL may be commercially exposed.
Manage allocation of FST’s and ensure that FST’s do not exceed their statutory days offshore, relevant to the location, and coordinate changeover of personnel and seek dispensation from the client where appropriate if offshore days are to be exceeded.
Process field service tickets and expenses and produce a pro-forma invoice as per specific contract terms.
Produce the monthly payroll report and submit to Payroll Administrator.
Ensure all FST’s have the required certification to meet industry standards and coordinate renewal of the certification to ensure that it remains valid.
Forecast allocation of Field Service Technicians (FST) to identify utilisation trends and highlight periods where supply does not meet demand.
Collate all Field Performance & Development reviews and present the information in a format that can be reviewed by the FST Supervisors & other appropriate individuals.
With the support of the HR Administrator, coordinate the FST Training programme and the FST Competency @ Plexus to ensure all training and competency opportunities are utilized.
Review, manage and approve FST holiday and absence requests.
Identify system inaccuracies, investigate and make suggestion to Line Manager of corrective action.
Provide guidance and support for visa applications for staff companywide where appropriate.
Comply with POSL quality, safety, environmental management systems and procedures to ensure all duties are executed in a safe manner minimizing harm to the environment.

Co-ordinator
Hydratight Limited
June 2011 to March 2012
Sole charge of mobilizing all offshore service technicians to various offshore locations in the North Sea and Norwegian sector. Tracking all movements, creating and maintaining rotas and crew changes. Arranging all travel including flights, car-hire, hotels and taxis. Maintaining personnel files and competency records. Arranging all training, medicals, survival and site specific inductions. Logging holidays and all other absence.

Crew Change Co-Ordinator
Hydratight Limited
May 2010 to March 2011
Duties include tracking offshore personnel movements, planning, maintaining personal records, arranging all travel/accommodation, logging of timesheets for payroll, use of the Vantage POB service, carrying out in office inductions, updating and maintaining training and competency matrix, authorizing expense claims and logging. Reception cover when required.

Temp Cover
DRILLMAR RESOURCES
March 2010 to May 2010
Recruitment Consultant/Logistic Coordinator
Duties include sourcing and selecting offshore personnel for client specific positions, Typing CVs, interviewing personnel, arranging travel, accommodation, visas, vaccinations for agency staff, Dealing with clients on a regular basis, entertaining clients. Maintaining crew sheets and planners.
Dealing with offshore personnel and maintaining training records.

Administrator/Receptionist
AUDSTAR
February 2009 to February 2010
General day to day admin duties, book keeping and month end invoicing.

Project Coordinator
SCOTVALVE SERVICES
September 2008 to February 2009
Responsibilities include
• First point of contact for 2 major clients.
• Liaising with clients on a daily basis to establish good working relationship and customer satisfaction
• Looking after clients equipment through various stages of a job
• Organizing container shipments for transportation
• Preparing quotations for new manufacture, refurbishment and offshore inspection.
• Sourcing material required for job specific projects.
• Ordering trucks and forklifts.
• Maintaining all status reports for all equipment
• Arranging 3rd party inspectors to sign off all reworked equipment
• Preparing certification, COC’s, hydro test certs etc
• Closing out jobs and prepare for final invoicing

Personnel Officer
NOBLE DRILLING
January 2008 to September 2008
Responsibilities include
• Creating and managing core crew schedules for 2 x semi sub Drilling Rigs
• Arranging all medical bookings for 250+ Crew Members
• Sourcing agency staff to cover holiday/sickness leave
• Updating personal files and documentation
• Arranging all travel/flights/accommodation for all core drilling staff.
• Maintaining accurate crew change schedules.
• Collating all appraisal documents.

Operations, Logistics & Planning Coordinator
INNOSPECTION LTD
August 2006 to January 2008
Responsibilities include
• First point of contact for Offshore Techs
• Selection of suitable personnel for specific jobs as requested by the client
• Preparing work packs for techs to take offshore.
• Arranging travel for all Offshore staff
• Arranging all accommodation for Offshore staff.
• Logging of all movements and generating timesheets for Payroll
• Responsible for keeping personnel files up to date and correct
• Booking of all Safety Clothes i.e., Hard Hats, Safety Boots and Coveralls
• Responsible that all certification is up to date and to the specified standard i.e.: Offshore, Medical, Offshore Survival, MAPS Course, Rebreather Course and any other courses required by the client
• In charge of all equipment leaving Innospection.
• Checking equipment returned from offshore.
• Arranging container delivery
• Packing items for air freight
• Hiring of all 3rd party equipment and consumables.
• Liasing with 3rd party inspectors and client specific inspectors.
• Organised all inspections on equipment before shipment offshore.
• Completing shipping manifests for equipment going outwith the UK and Europe
• Completing purchase orders for all sub-hire equipment, tracking equipment and taking care of any damage etc.
• Dealing with client enquiries.
• Preparing quotations.
• Checking client purchase orders.
• Generating all month end invoicing to clients and dealing with any invoice queries
• Checking procedures to go with Innospection tools.
• Ensuring all goods come back and dealing with any missing items or damages.

Operations Coordinator
STATS UK
August 2005 to August 2006
An integral member of the Operations Department providing a comprehensive service for both projects and offshore personnel. Working under intense pressure and coping with constantly moving schedules, the post requires flexible working, unflappable character and excellent communication skills.
Responsibilities include
• First point of contact for Offshore Techs
• Selection of suitable personnel for specific jobs as requested by the client
• Preparing work packs for techs to take offshore.
• Arranging travel for all Offshore staff
• Logging of all movements and generating timesheets for Payroll
• Responsible for keeping personnel files up to date and correct
• Booking of all Safety Clothes i.e., Hard Hats, Safety Boots and Coveralls
• Responsible that all certification is up to date and to the specified standard i.e.: Offshore, Medical, Offshore Survival, MAPS Course, Rebreather Course and any other courses required by the client
• In charge of all equipment leaving STATS UK.
• Completing purchase orders for all sub-hire equipment, tracking equipment and taking care of any damage etc.
• Dealing with client enquiries.
• Preparing quotations.
• Checking client purchase orders.
• Generating all month end invoicing to clients and dealing with any invoice queries
• Checking procedures to go with STATS UK tools.
• Ensuring all goods come back and dealing with any missing items or damages.
July 2004 – August 2005 Working Abroad – Various Showjumping yards
• Worked for various professional showjumping yards in Holland, Germany and Switzerland
• Used the year out to gain experience in different countries and learnt to adjust to different countries way of living
• Was in charge of an elite squad of showjumping horses and was the person in charge of health, fitness and general well being of all horses..

Various Temporary positions
OFFSHORE CRANE ENGINEERING
October 2001 to July 2004
EM&I MARINE, DATA MARINE SYSTEMS, OFFSHORE CRANE ENGINEERING
Started out working on Reception and progressed onto different roles such as Technical assistant, document controller and Project Administrator. Gained valuable experience in a variety of environments
OTHER INFORMATION:
Proficient in the use of SAP, Maximo, Oracle, PeopleLogic, Microsoft Word, Excel, Explorer, Microsoft Outlook, Microsoft Outlook Express, Photo Editor, Power Point, Microsoft Access, Inhouse database, logging, invoicing.

EDUCATION

Biology, English, French, Chemistry
Bankhead Academy
September 1997 to October 2001