Blick Rothenberg (HR Administrator)​​​​​​  Oct 2019-Dec 2019

• Sending contract to new starters
• Handling the on-boarding/off-boarding process
• Carry out DBS checks on Verifile
• Processing overtime through Practice Engine
• Updating company portal (BRian)
• Running weekly absent/monthly payroll reports
• Sending contract to new starters
• Handling any queries coming through to the HR inbox
• Data cleansing on Cascade
• First point of contact for HR queries
NBC Universal (HR Coordinator)​​​​​​​ Apr 2019-Sept 2019

• Create and maintain employee records via SAP
• Manage all on boarding and off boarding activities ensuring payroll have up to date and accurate information to process
• Support Recruitment team with processes such as regular catch ups, organising interviews, job requisitions, onboarding and candidate feedback including Internship programme
• Assist in program rollouts including performance review, salary planning, benefits open enrolment and early careers program
• Process system data changes, workflows and paperwork for lifecycle events
• Use BW and HR systems to provide accurate data reports and data to Business Partners
• Plan logistics for employee meetings, training, roundtables including room/equipment set up
• Run/generate monthly and ad hoc employee data reports
• Advise relevant teams of new starters, carry out right to work checks and escalate any discrepancies
• Instruct tax, payroll and benefit provider (if appropriate) of secondment.
• Review immigration compliance with the Global Mobility manager
• Maintain the administrative tasks relating to migrant workers
• Perform other related duties as required/assigned in support of the firm and wider HR teams.
• Drafting employment references ILR and letters for dependent visas
• Coordinating with managers for appropriate activity sign-off
 

Itelligence Business Solutions UK (HR & TrainingAdministrator)​​​ June 2018-Jan 2019

• Action HR documentation, offer letters, contracts, reference requests and probation period process
• Drive the on-boarding process ensuring Line Managers are following the agreed induction procedure
• Ensure all HR Administration systems run efficiently and in accordance with HR Policy and procedures
• Set up UK ID’s for contractors on SAP for time input on client projects
• Action requests for information and queries within 48 hoursvia the ITelligence HR ticketing system (Spiceworks)
• Administer and organise payment for expenses in accordance with the ITelligence Expenses Policy
• Support recruitment process as requested, advertising, approving and processing offers on system
• Check and process invoices, code and send them off for approval
• Track, collate, agree and prepare payroll activity for all employees ensuring action points for payroll are processed in a timely manner
• Monitor and process probation review for new starters of up to 3/6 months
• Order SAP certifications and learning hub licenses at the request of managers for their team members
 

BMI Research – A Fitch Group Company (HR Coordinator)​ Feb 2017-May 2018

• Assisting in leaver administration processing resignation on the HR system
• Support induction of new employees including gathering right to work and payroll documentation on first day
• Updating employee records on the HR system (Cascade, Success factors)
• Providing references as required for: ex and current employees
• Work closely with HR in overseas offices to ensure consistency in the HR service
• Maintain hard copy and electronic copy personnel files to ensure accurate records are held and auditable documentation is maintained.
• Support monthly payroll processing
• Liaising with recruitment agents and setting up interviews
• Regional Administrator/support role for HR system (SAP Success Factors)
• Providing administration and system support to HR teams across EMEA and US region including new hire/leaver process and system errors
• Responsible for accurately maintaining the administrative tasks pertaining to migrant workers
 

Dentons (HR Admin Assistant)​ Nov 2016-Feb 2017

• Filing/Scanning personal files on to HR system
• Arrangement and distributing incoming and outgoing post
• Data entry on to HR system (PSE)
• Organizing, arranging and coordinating meetings
• Basic diary management on outlook
• First point of contact for HR queries
• Carry out DBS checks on Vero
• Sending contract to new starters
• Perform other related duties as required in support of wider HR team
 

Dentons (Split role – HR & Learning Development Assistant)                                       Sept 2015-Sept 2016

HR

• Preparing induction packs for new joiners and creating new joiner files
• Completing payroll forms and updating HR system (Sickness, Personal details)
• Adding new starters on to HR system and portal
• Creating offer letters and contracts of employment
• Responding to reference requests
• Coordinating pre-employment and medical screening for new joiners
• Supporting the HR Advisory team with the annual salary, bonus review process and appraisals
• Processing payroll forms
• Proactive administration of HR processes including contract extensions, leavers
• Liaising with other teams in HR to ensure that a high level of HR service is provided to customer groups
• Helping diversity manager with student events, CV and mentoring sessions
• Nationality/Visa checks
L&D

• Setting up training rooms
• Monitoring course attendance and logging CPD points on ‘iLearn’
• CPD Pro Rating
• Running training reports on Excel
• Creating surveys via ‘Survey Monkey’ system
• Setting up E-Learning accounts on ‘SkillGate’
• Liaising with internal and external speakers to agree dates and arrangements
• Keeping monthly report on training attendance up to date
• Processing invoices from external trainers
• Sending targeted advertising emails to promote courses
• CPD filing/archiving