Corporate – Controllers – Executive Assistant (Wednesday to Friday)

As an Executive Assistant (EA) in the group, you will perform diverse secretarial duties requiring confidentiality, a strong work ethic and common sense approach.  This position is to provide EA support to VCG Group EMEA Head, 3 MDs and 4 EDs along with ad hoc requests from a large team.
 
Core Responsibilities:
 
•          Extensive Diary Management for Regional Head
•          Ownership of all governance and team meetings for this group
•          Communication – Building relationships/interacting regularly with internal and external clients such as Totem.
•          Finalizing travel arrangements: co-ordination of flights, tickets, visas, accommodation and ground transportation
•          Preparing travel itineraries
•          Become integral part of business unit, understand group priorities
•          Management of expense processing through Concur, reimbursement and account reconciliations for all Amex Cardholders and team members
•          Setup of meetings, Telepresence meetings, conference calls, internally and externally, using SeeMe and MeetMe.
•          General administration duties (Room bookings, filing, faxing)
•          Phone coverage for main stakeholder
•          Partnership with other assistants to provide buddy coverage during holiday/sickness absence
•          Producing vacation reports using either OMD or GAT
•          Ad Hoc Project work with a view to more involvement within the business group.Knowledge, skills and experience required:
 
•          Professional client handling and relationship building
•          Full competency in diary management, can apply good judgment and has a firm understanding of competing priorities.
•          Strong communication style
•          Team player
•          Experience of effectively arranging travel, production of accurate itineraries and able to effectively navigate systems and apply good judgment.
•          Can demonstrate pro-activity and ownership within a role
•          Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately
•          Polished, professional approach, calm and composed manner, ability to work in pressured environment and partner effectively with peers.
•          Exhibits a positive, common sense, constructive attitude, flexible, willing and open to change.
•          Displays a high level of attention to detail and delivers high quality results.
•          Can proactively, anticipate next steps and follow through to completion
•          Can quickly grasp the political landscape and key people within the organization
•          Has potential to act as a role model to their peers e.g. lead by example.
 
 
About J.P. Morgan’s Corporate & Investment Bank:
 
J.P. Morgan’s Corporate & Investment Bank is a global leader across banking, markets and investor services. The world’s most important corporations, governments and institutions entrust us with their business in more than 100 countries. With $18 trillion of assets under custody and $393 billion in deposits, the Corporate & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.  Further information about J.P. Morgan is available at www.jpmorgan.com.
 
JPMorgan Chase & Co. offers an exceptional benefits program and a highly competitive compensation package. JPMorgan Chase & Co. is an Equal Opportunity Employer